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Executive Assistant, Technology

ClickUp

ClickUp

Administration, IT
Philippines
Posted on Tuesday, August 22, 2023

ClickUp is the world's only all-in-one productivity platform that flexes to the way people want to work. It replaces all individual workplace productivity tools with a single, unified platform including project management, document collaboration, spreadsheets, chat, goals, and more. On a mission to make the world more productive, ClickUp is headquartered in San Diego and scaling remotely and internationally. As one of the fastest-growing SaaS companies in the world, ClickUp helps millions of users to be more productive and save at least one day every week. 🦄

In this dynamic and rapidly evolving digital landscape, the seamless coordination and efficient management of tasks and projects have become paramount. The Executive Assistant role will be instrumental in assisting and empowering ClickUp, a cutting-edge productivity platform, to thrive and provide top-notch solutions. While your expertise will be utilized by ClickUp, Leap will serve as your Employer of Record in the Philippines. This unique collaboration will create an environment where your talent can truly shine, making a significant impact on the productivity and success of ClickUp's operations.
Are you someone that prides themselves on their ability to pay close attention to detail while maintaining a vision of the bigger picture? Do you masterfully juggle many tasks simultaneously and knows how to prioritize without dropping a ball? Do you have experience supporting C-suite executives with evolving schedules and priorities? Do you have a knack for getting to know someone so quickly you can basically read their mind and act in their best interest?
If your answers are a resounding YES, please read on and apply for the position below!
What you will be doing:
  • Provide strategic administrative and project management support for our top Engineering leaders
  • Extensive calendar management for internal and external meetings
  • Prepare travel arrangements and itineraries. Create detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity.
  • Plan and execute org wide activities like team events, meetings, offsites, and other special functions
  • Draft and manage correspondence and communications on behalf of the leadership you support, as appropriate
  • Partner with internal stakeholders on projects, initiatives, and events
  • Ability to work flexibly in terms of responsibilities and responsiveness
  • Act as a liaison both internally and externally, maintaining a sense of professionalism and collaboration at all times
What you should have:
  • 4+ years of recent, full-time administrative/executive support, reporting to one or more executives
  • Must be extremely adaptable to changing needs of a fast-growing technology company
  • Must be highly organized, efficient, and demonstrate innate attention to detail
  • Experience working with executives in a fast-paced environment preferably in technology, media, internet or related companies
  • Highly proficient in Google Apps, particularly Google Calendar, and Google Docs, Google Sheets
  • Commitment to meeting expense reporting deadlines and travel policies
  • Flexible - in terms of responsibilities and responsiveness with a positive “can-do” spirit
  • Proven ability to drive projects forward while simultaneously multitasking in an environment with shifting priorities
  • Quick learner - have a “knack” for tech – able to figure out new systems and adapt on the go
  • Independent - able to work under little direction and exercise sound judgment when making time-sensitive decisions
  • Reliable teammate - able to thrive in a team setting, willingness to help others, while also being able to work well independently
  • Self-starter - knows when to trust instincts and when to ask for help
  • Problem solver - proactively and efficiently identifies creative solutions
  • Trustworthy - must have impeccable discretion with access to sensitive company, customer, and personal information
  • Exceptional communication and interpersonal skills – poised, professional, and articulate, as you will be representing the personal “brand” of your executives to many internal and external partners
  • You are comfortable working in a PST time zone
Bonus Points
  • Previous startup experience, preferably in a rapid, high growth environment
  • Partners with the appropriate teams (e.g., Real Estate & Facilities, space planner owners, upper management) when complex space issues are escalated to the executive office. Manages executive office space, including design and technology needs
  • Experience hosting virtual meetings & events

ClickUp was founded on a culture of hard work, consistent growth, and a desire to break norms. We’re a values-driven company and hire based on ambition, merit, and a willingness to do what it takes to succeed. We don’t care where you’re from, what you look like, or who you’re in a relationship with—we hire the best people for the job, and create an environment that supports employees on their journey to do the most exciting work of their lives! ClickUp is an Equal Opportunity Employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.