Executive Assistant
Firestorm
Administration
Niceville, FL, USA
USD 70k-100k / year
Posted on May 31, 2025
Executive Assistant
Niceville, FL
Operations
In office
Full-time
Who We Are
At Firestorm, we’re on a mission to revolutionize how defense solutions are designed and delivered. Our goal is to empower U.S. ally nations to effectively deter aggressors—regardless of their defense budget—through innovative, cost-efficient technologies. We call this vision “democratized deterrence.” As a VC-backed company at the intersection of defense and Silicon Valley, we’re pioneering the development of mission-adaptable aerial vehicles that put power back into the hands of operators. By prioritizing operator effectiveness, we’re pioneering a new era of aerial vehicle design. We aim to upend the traditional defense procurement model by delivering world-class capabilities at a fraction of the usual cost. Join us at Firestorm as we redefine defense procurement, making cutting-edge technology accessible to all at a fraction of the cost.
About the Role
Firestorm is seeking an enthusiastic, highly organized, and detail-oriented Executive Assistant to support our Chief Strategy Officer (CSO). This high-trust, high-responsibility role is ideal for someone who anticipates needs before they arise and keeps operations running smoothly behind the scenes—ensuring schedules stay on track, priorities are organized, and high-level engagements run seamlessly. In this role, you’ll act as the CSO’s right hand, managing their calendar, coordinating meetings, and overseeing logistics to ensure smooth day-to-day operations. You’ll be a key point of contact, handling communications, organizing priorities, and maintaining effective coordination between the CSO, executive leadership, internal teams, and external stakeholders. As the CSO’s trusted partner, you’ll provide operational support to help them stay organized, and prepared, allowing them to prioritize their most critical tasks.
This role is about more than administrative tasks—it’s about being a strategic partner, exercising discretion, and maintaining operational excellence to keep everything running efficiently.
What You’ll Do
- Executive Partnership: Serve as a trusted, proactive partner to the CSO—managing a fast-paced calendar, daily priorities, and meeting cadence with a strong sense of calm under pressure.
- Calendar & Meeting Management: Own scheduling and calendar operations across multiple time zones, internal functions, and external partners.
- Communication Support: Review, prioritize, and summarize incoming emails and messages. Draft, review, and send professional written communications on behalf of the CSO, including communications with external stakeholders.
- Meeting Preparation & Documentation: Prepare agendas, briefing materials, PowerPoint presentations, and meeting notes for internal reviews, customer engagements, and strategic sessions. Attend key meetings to ensure all documentation is readily available and action items are tracked.
- Travel Coordination: Plan and manage domestic and international travel—including flights, secure lodging, ground transportation, and detailed itineraries. Handle expense reporting, track executive expenses and reimbursements, logistical planning, and day-to-day operations with accuracy, discretion, and efficiency.
- Confidential Administrative Support: Exercise strong judgment and maintain strict confidentiality with sensitive information.
- Liaison Role: Act as a central communication bridge between the CSO and other executives, team members, vendors, and external stakeholders.
- Project Tracking: Support ongoing projects by tracking action items, deadlines, and deliverables. Coordinate across departments to ensure timely completion, maintaining clear communication and progress updates.
- Onsite Presence: Work 100% onsite at your selected headquarters location to support dynamic in-person needs and real-time coordination.
- Manage day-to-day building operations and serve as the primary point of contact for facilities vendors, ensuring smooth service delivery and cost-effective solutions.
- Lead efforts to identify and secure a new headquarters location, including researching spaces, coordinating site visits, and supporting lease negotiations and budget tracking.
- Logistical Support: Occasionally lift up to 30 lbs. for event setup or operational support tasks.
Qualifications
- Bachelor’s degree
- U.S. Citizenship required
- Minimum of 3+ years of experience as an Executive Assistant or in a similar role (e.g., Chief of Staff), including direct support to senior leadership at the C-suite level.
- Prior experience in a startup, defense, aerospace, or high-growth tech environment
- Excellent organizational, multitasking, and time management skills
- Demonstrated ability to manage shifting priorities with calm and professionalism
- High proficiency in Microsoft Office Suite—especially Outlook, PowerPoint, and Excel
- Experience coordinating executive-level travel & expense management, communications, and logistics
- Strong judgment, discretion, and trustworthiness with confidential information
- Exceptional written and verbal communication skills
Preferred Qualifications
- Prior experience in the defense, aerospace, or tech industry
- Previous military experience or familiarity with the military community; experience supporting senior Department of Defense personnel (i.e., Senior Executive Service (SES))
- Experience working with cross-functional teams, external partners, government agencies, and senior stakeholders
- Strong emotional intelligence and a collaborative, low-ego approach to building relationships across all levels
- A steady, proactive presence in a dynamic, high-pressure environment
- The ability to anticipate needs and solve problems before they surface
- A “no task too small” attitude paired with ownership of high-priority deliverables
- Commitment to the mission—supporting leadership so they can focus on advancing critical objectives
Work Environment
This role is 100% onsite at Florida headquarters, embedded directly with the CSO.
Compensation
US Salary Range: $70,000 - $100,000 USD
The posted salary range reflects an estimate based on a variety of compensation factors, including but not limited to relevant experience, education, certifications, specialized skills, geographic location, and business needs. Actual compensation may vary, and this range is subject to change as our compensation structure or market conditions evolve.
Benefits & Perks
Our culture fosters collaboration, respect, and trust, empowering passionate people to do their best work. We offer a competitive salary, comprehensive benefits, and opportunities for career growth. In addition to an opportunity to take part in an innovative, collaborative and fast-growing business with a highly motivated and skilled team, we also take pride in taking care of our employees. Here are just a few ways that we show our appreciation:
- We offer comprehensive medical, dental, and visions plans
- 401(k) Retirement Savings Plan to invest in your long-term retirement goals
- Unlimited PTO
- Generous Parental Leave
- FSA
- HSA
- Hospital Indemnity insurance
- Critical Illness insurance
- Accident insurance
- Basic Life/AD&D, short-term and long-term disability insurance, 100% covered by Firestorm. Plus, the option to purchase additional life insurance for you and your family.
- Mental Health Resources: We provide free mental health resources 24/7 including therapy and more. Additional work-life services, such as free legal and financial support, are available to you as well.
ITAR Compliance
To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or otherwise eligible to obtain the required authorizations from the U.S. Department of State.
Equal Opportunity Statement
Firestorm is an equal opportunity employer, committed to creating a diverse and inclusive workplace, and upholding equitable hiring practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic under federal, state, or local law, including those with a criminal history, in a manner consistent with the requirements of applicable state and local laws, including the CA Fair Chance Initiative for Hiring Ordinance. We actively encourage members of recognized minorities, women, Veterans, and those with disabilities to apply, and we work to create a welcoming and supportive environment for all applicants throughout the interview process.
Firestorm is committed to fostering an inclusive and accessible work environment. If you require accommodations or assistance during the application process, please don’t hesitate to reach out to us at [email protected] so we can provide the support you need.
Req ID: R28
