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Accounts Payable Specialist

Inspira Futures

Inspira Futures

This job is no longer accepting applications

See open jobs at Inspira Futures.
Accounting & Finance
United States
Posted on Saturday, February 3, 2024

Company Description

Inspira Education (www.inspiraeducationgroup.com) is one of the fastest-growing edtech startups in the US. It helps college applicants and parents with the highest quality content, tutoring, and advising services for their college and graduate school applications.

Inspira's mission is to democratize access to higher education across millions of deserving students worldwide so that their education and life outcomes are not determined by the zip code or resources of their high schools. Inspira has thus built one of the deepest benches of admissions counselors worldwide who support candidates with all aspects of their application process and help them position the best version of themselves.

About the Role:

We're looking for a detail-oriented and efficient Accounts Payable Specialist to join our dynamic team. You'll play a crucial role in ensuring timely and accurate processing of vendor invoices, maintaining positive relationships with suppliers, and contributing to the smooth flow of our financial operations.

Your expertise in Bill.com will be vital in leveraging this powerful platform to streamline our accounts payable processes.

Responsibilities:

Bill.com Mastery:

  • Enter and verify vendor invoices in Bill.com, ensuring accuracy and completeness of information.
  • Categorize invoices and attach supporting documentation as needed.
  • Utilize Bill.com approval workflows to route invoices for internal review and authorization.
  • Manage exceptions and discrepancies, communicating effectively with vendors and internal stakeholders.
  • Stay up-to-date on Bill.com features and best practices, proposing automation opportunities for further process improvement.

Accounts Payable Processing:

  • Match purchase orders and invoices, addressing any discrepancies promptly.
  • Calculate and record early payment discounts when applicable.
  • Apply appropriate tax codes and account distributions.
  • Schedule timely payments using Bill.com's payment functionalities.
  • Reconcile supplier statements and investigate discrepancies.
  • Maintain accurate and organized records of all payables activity.

Vendor Management:

  • Communicate effectively with vendors regarding invoices, payments, and account inquiries.
  • Update and maintain vendor information in Bill.com and internal systems.
  • Assist with resolving vendor disputes and issues.

Qualifications:

  • Minimum of 2 years of experience working as an Accounts Payable Clerk.
  • Strong proficiency in Bill.com, including its invoice processing, workflow management, and payment functionalities.
  • Excellent data entry and proofreading skills.
  • Attention to detail and ability to maintain accuracy in a fast-paced environment.
  • Strong communication and interpersonal skills, both written and verbal.
  • Proficient in Microsoft Office Suite, with advanced skills in Excel preferred.
  • Ability to work independently and manage multiple priorities effectively.
  • Positive attitude and commitment to teamwork.

Bonus Points:

  • Experience with additional accounting software like QuickBooks or ERP systems.
  • Understanding of Generally Accepted Accounting Principles (GAAP).

Compensation and Benefits:

  • Annual Salary: $55,000 (Base + Bonus)
  • 100% employer paid medical, dental and vision insurance plans
  • 401K with matching
  • Unlimited PTO
  • Unlimited travel and learning budget

This job is no longer accepting applications

See open jobs at Inspira Futures.