About Pearl
Pearl is shaping the future of dentistry with a suite of AI solutions developed to establish higher standards of quality and care for patients worldwide. Since 2019, our team has engineered FDA-cleared computer vision capabilities for interpretation of 2D and 3D dental imagery — industry-leading capabilities which clinicians, practice owners, labs and insurers use to elevate the efficiency, accuracy and consistency of dental care around the world.

Who We’re Looking For

The Enterprise Sales Coordinator provides critical administrative and operational support to the Head of DSO Sales, enabling the sales leader to focus on strategic client relationships and revenue growth. This role combines client-facing responsibilities with behind-the-scenes coordination to ensure seamless execution of sales activities, client engagement initiatives, and team operations.

Client Events

• Plan and execute client events including dinners, receptions, ski trips, and private gatherings
• Coordinate event logistics: venue selection, catering, invitations, RSVPs, and on-site management
• Manage event budgets and track expenses against allocated funds
• Develop and maintain event playbooks for consistent, high-quality execution
• Capture post-event follow-ups and ensure timely outreach to attendees

Client Communications

• Draft and send client correspondence, including meeting follow-ups, thank you notes, and outreach emails
• Prepare personalized communications on behalf of the Head of DSO Sales
• Maintain client communication logs and ensure timely responses
• Coordinate multi-stakeholder communications for complex deals

Client Gifting

• Manage the strategic gifting program including selection, procurement, and delivery
• Track gift budgets and maintain records for compliance purposes
• Source and curate high-quality, thoughtful gifts appropriate for executive-level clients
• Coordinate timing of gifts with key milestones (deal closings, holidays, client achievements)

Calendar and Travel Management

• Manage the Head of DSO Sales calendar, scheduling meetings and protecting focus time
• Coordinate complex scheduling across multiple time zones and stakeholders
• Book and manage travel arrangements including flights, hotels, and ground transportation
• Prepare travel itineraries with meeting details, client background, and logistics
• Process and reconcile travel expenses in a timely manner

Administrative Support

• Maintain CRM data accuracy and update opportunity records as needed
• Prepare meeting materials, agendas, and presentation decks
• Compile sales reports and client activity summaries
• Coordinate with internal teams (Marketing, Customer Success, Partnerships) on client-related initiatives
• Manage vendor relationships for events, gifts, and travel
  
  

What You’ll Need to Succeed

• 1+ years of experience in sales coordination, executive support, or client services
• Exceptional organizational skills with strong attention to detail
• Excellent written and verbal communication skills
• Proficiency in CRM systems (Salesforce/HubSpot), calendar tools, and travel booking platforms
• Ability to manage multiple priorities in a fast-paced environment
• Discretion and professionalism when handling confidential client information
• Proactive problem-solver with a client-service mindset

Preferred Qualifications

• Experience in B2B SaaS, healthcare technology, or dental industry
• Familiarity with enterprise sales cycles and DSO (Dental Support Organization) landscape
• Event planning certification or demonstrated event management experience
• Experience supporting C-level executives
  
  

What We Offer

• Competitive Benefit and Compensation Offerings
• Ongoing Training and Development Opportunities
• Unaccrued, Flexible PTO
• Remote Work