Warehouse Onsite HR Coordinator – HR Support

Are you an organized and proactive individual looking to make a real impact in Human Resources? We are seeking a Warehouse Onsite Coordinator to provide administrative support that ensures the smooth and efficient operation of HR functions within our warehouse environment. In this dynamic role, you will be involved in a variety of HR activities such as talent acquisition, payroll processing, employee benefits administration, compliance reporting, and much more. Your contributions will be essential in fostering a positive workplace culture, ensuring operational efficiency, and enhancing the employee experience.

If you're a detail-oriented, self-starter who thrives in a fast-paced environment, this could be the perfect opportunity for you to be part of a growing team dedicated to success and a great employee experience.

What you’ll do:

• Administrative Support: Assist with day-to-day administrative tasks, including document scanning, mail distribution, conference room management, and other warehouse-specific HR needs.
• Recruitment and Talent Acquisition: Post job ads, screen applicants, coordinate interviews, assist with background checks and drug testing, and provide support throughout the recruitment process for warehouse roles.
• New Hire Onboarding: Own the onboarding process for new hires, from communication and scheduling to coordinating orientations and collaborating with hiring managers to ensure a smooth onboarding experience.
• Payroll Support: Collaborate with the payroll department to process payroll documents for employee status changes, pay adjustments, terminations, bonuses, and other compensation-related activities.
• Employee Records Management: Ensure all employee records are accurate and up-to-date in the HR system, and perform regular audits to maintain compliance and data integrity.
• Benefits Administration: Assist employees with benefit enrollment, answer general benefit-related questions, and refer complex inquiries to HR Business Partners or the HR Manager.
• Compliance and Reporting: Stay current on employment laws, regulations, and internal policies, ensuring all HR activities comply with legal requirements. Assist with HR reporting and tracking key metrics (e.g., staffing, turnover, employee engagement).
• Employee Relations: Act as a point of contact for employee inquiries, resolve minor workplace disputes, and ensure a positive and productive work environment.
• HR Business Partner: Partner with the senior management team to act as a liaison and communicate effectively with warehouse staff, ensuring alignment on goals, policies, and expectations.
• Training and Development: Assist in coordinating company-wide training initiatives, including compliance training, leadership development, and other employee development programs.
• Culture Support: Plan and support employee events such as new hire orientations, recognition programs, holiday parties, and other team-building activities.
• Policy Expertise: Serve as a subject matter expert on company policies and procedures, helping employees understand their impact on business operations and individual performance.
• Additional Duties: Assist with any other HR-related tasks or special projects as assigned by the HR Manager or Warehouse leadership team.

What you’ll bring:

• HR Knowledge: Strong understanding of HR principles and practices, particularly within a warehouse or distribution environment.
• Recruitment & Benefits: Experience in recruitment, benefits administration, and employee relations is preferred.
• HRIS & Payroll Systems: Proficient in HRIS systems (experience with Paylocity preferred) and payroll processing.
• Compliance Awareness: Knowledge of federal and state employment laws and regulations is a plus.
• Communication Skills: Strong verbal and written communication skills with the ability to interact effectively with employees at all levels.
• Detail-Oriented: Excellent organizational skills and attention to detail with the ability to manage multiple tasks simultaneously.
• Customer Service Focus: High level of professionalism, customer service, and confidentiality in handling sensitive employee information.

What you’ll have:

• Education: Bachelor's or Associate’s degree preferred; HR certification a plus.
• Experience: 3-5 years of experience in a warehouse or distribution setting (preferred).
• Language Skills: Bilingual (English/Spanish) is a plus.
• Payroll Experience: Previous experience in payroll processing is required.
• HRIS Knowledge: Experience in Paylocity is a huge plus

How you’ll work:

• Must be able to work onsite, five (5) days a week, in a warehouse setting. Hours vary from 5:00 am - 3:30 pm.

What We Believe:

• One Team - Everyone belongs here, and whether it's your first day or you're the CEO, your voice and ideas matter to us. By embracing the "One Team* core value, we can harness the power of collaboration to drive innovation, overcome challenges, and achieve outstanding results.
• Fuel Potential - Providing individuals with the necessary tools, resources, and support to enable their success and uplift their potential. We empower our team and lift them to higher levels of achievement, both personal and professional.
• Real Connections - It's a cluttered, digital world out there, but our connections are real. Personal connections matter, and we want to build real connections with our peers and customers.
• Unboxed Thinking - We encourage our team to think creatively and approach challenges from fresh perspectives. We believe that by encouraging and supporting diverse ideas, we can uncover innovative/groundbreaking solutions and deliver an exceptional product and experience.
• Customer Centric - We understand that our success depends on our customers' success, and we are dedicated to giving every customer that wow moment at every touchpoint. At the end of the day, our customers' satisfaction and happiness are our ultimate measures of success.

What You'll Love:

• Comprehensive Medical Plans plans - we’ve got you covered!
• Take-What-You-Need Time Off
• Year Round Life Style Spending Account
• 401K Plan
• FSA Plan
• Free General Medical & Mental Health care via Healthjoy
• Birthday & Volunteer Time Off
• Generous parental leave benefits for both birthing and non-birthing parents
• Access to Employee Assistance Programs (EAPs)
• Discounted pet insurance through Pin Paws
• Free and discounted legal benefits through Rocket Lawyer
• Financial wellness benefits through Morgan Stanley

Who We Are:

Sendoso is the leading Sending Platform that delivers modern direct mail, personalized gifts, eGifts, and other Physical Impressions™ at scale. This makes it possible to build stronger, deeper, and more trusted relationships that move everything up and to the right! We’re a Series C company with $154M in venture capital funding with more than 800+ customers and 20,000 active users. Our award-winning Sending Platform connects online and offline experiences via cloud software, automation, and real-world logistics.

Our mission is to help companies rise above the noise by eradicating spam and elevating relationships. Our goal is to enable businesses everywhere to make more human connections in a digital world.

Sendoso is an equal opportunity employer: we value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

By submitting your application, you agree that Sendoso may collect your personal data for recruiting, global organization planning, and related purposes.