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People Operations Associate

Vanta

Vanta

People & HR, Operations
United States · Remote
Posted on Tuesday, June 18, 2024

As Vanta’s People Ops Associate, you will play a key role in driving our People programs while working closely with many cross functional partners.

At Vanta, our mission is to secure the internet and protect consumer data. We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it.

We put our customers first; and on the Workplace and greater People Operations team, we put Vanta’ns first by creating spaces and systems that empower Vanta’ns to do their best work.

You will play a critical role on our People Ops team by supporting global, company-wide programs such as onboarding, benefits, performance management, engagement surveys, and more. You will have the opportunity to iterate on existing People processes, and translate business needs into scalable and repeatable solutions.

The ideal teammate is motivated, collaborative, has a positive attitude, and operates with both urgency and a great attention to detail. This role reports into our Senior Manager of People Ops, and will also work closely with our Sr. People Operations Associate.

The ideal candidate for this role will be excited to develop their greater administrative and HR chops by both managing and supporting greater People/HR programs and systems.

What you’ll do as our People Operations Associate at Vanta:

  • Own data integrity in our HRIS, ensure any employment changes are reflected in our HRIS, and organize and maintain employee records with the utmost confidentiality

  • Provide tactical support for People/HR programs such as building performance reviews and engagement surveys, and benefits (i.e. compiling calibration sheets, creating compensation memos, pulling and creating automated data reports, etc).

  • Be the first point of contact for our teammates and address employee questions in our ticketing system with accuracy and timeliness

  • Support benefits administration

  • Execute and support audits of People Ops records and platforms (e.g., 401k audits and compliance testing)

  • Manage all HR (People Ops) mail, which includes filling out unemployment claims, fulfilling employment verifications, etc.

  • Drive and iterate on our existing new hire and contractor onboarding process, from inputting I-9s, to scheduling onboarding session presenters, to answering new employee’s questions to make the new hire experiences the best it can be.

  • Support benefits compliance reporting

  • Ensure compliance with federal, state, and local employment laws and regulations.

How to be successful in this role:

  • Confident with technology and able to pick up new systems quickly. Proficiency in HRIS systems is a plus.

  • Prior experience in People Ops at a high growth environment (though this is not required).

  • Have excellent organizational, administrative, and problem solving skills.

  • Have excellent professional verbal and written communication skills and be able to communicate with team members across all levels effectively.

  • Exceptional attention to detail

  • Ability to utilize available tools to optimize and streamline workflow and processes.

  • Perform well under pressure, maintaining composure and adaptability in dynamic and fast-paced environments.

  • Operate with a high sense of ownership and urgency, taking proactive measures to ensure tasks and projects are completed efficiently

  • Have working knowledge of G-Suite (for calendar, email, and docs), Slack, and Zoom.

What you can expect as a Vantan:

  • Industry-competitive compensation

  • 100% covered medical, dental, and vision benefits with dependents coverage

  • 16 weeks fully-paid parental Leave for all new parents

  • Health & wellness and remote workplace stipends

  • 401(k) matching

  • Flexible work hours and location

  • Open PTO policy

  • 9 paid holidays in the US

  • Offices in SF, NYC, Dublin, and Sydney

To provide greater transparency to candidates, we share base pay ranges for all US-based job postings regardless of state. We set standard base pay ranges for all roles based on function, level, and country location, benchmarked against similar-stage growth companies. Final offer amounts are determined by multiple factors, including candidate location, skills, depth of work experience, and relevant licenses/credentials, and may vary from the amounts listed below. The salary or OTE range for this position is $82,000 - 97,000. This role may also be eligible for commissions/bonus, equity, medical benefits, 401(k) plan, and other company perk programs.

At Vanta, we are committed to hiring diverse talent of different backgrounds and as such, it is important to us to provide an inclusive work environment for all. We do not discriminate on the basis of race, gender identity, age, religion, sexual orientation, veteran or disability status, or any other protected class. As an equal opportunity employer, we encourage and welcome people of all backgrounds to apply.

About Vanta

We started in 2018, in the wake of several high-profile data breaches. Online security was only becoming more important, but we knew firsthand how hard it could be for fast-growing companies to invest the time and manpower it takes to build a solid security foundation. Vanta was inspired by a vision to restore trust in internet businesses by enabling companies to improve and prove their security.From our early days automating security monitoring for compliance standards like SOC 2, HIPAA and ISO 27001 to creating the world's leading Trust Management Platform, our vision remains unchanged.

Now more than ever, making security continuous—not just a point-in-time check— is essential. Thousands of companies rely on Vanta to build, maintain and demonstrate their trust— all in a way that's real-time and transparent.

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